From quote to order without retyping
Create quotes with live prices and stock, let your customer accept, and push the same lines to fulfilment in one click. No separate Excel, no double entry.
When a standard checkout is not enough
Some sales do not fit into a shopping cart with an instant payment. Do you recognise any of these situations?
You sell custom or configured products and the customer wants to see a proposal before anything is ordered.
Your B2B customers order on account or with a deposit, not with a card payment up front.
Your showroom or sales desk creates quotes in a separate document and then retypes won deals into the order system.
How it works
Request, quote, acceptance, order: one flow
In Afosto a quote is not a separate document but an order in the making. Everything you record carries through all the way to shipping.
- 1
A request comes in
From your site, showroom or phone: your sales desk starts a draft order with the customer details attached. That can be done in the BackOffice, but just as easily from your own front end through the API.
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- 2
A quote with live prices
Add lines from your own catalogue. Price agreements, volume tiers and VAT are calculated automatically, so the proposal matches what the order will actually cost.
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- 3
The customer accepts
On acceptance you open the order. You record payment arrangements per order: a deposit, payment on account or instalments. So the payment never has to hold up the intake.
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- 4
The order moves into fulfilment
The accepted quote is instantly an order in your OMS: stock is allocated, the warehouse can pick and the invoice follows the arrangements you recorded.
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After acceptance it is simply an order like any other: the same picking lists, the same invoicing, the same overview.
Flexible order intake
Intake that adapts to your process
Every organisation sells differently. That is why the order flow in Afosto is not a fixed template but a set of building blocks.
How Azalp makes quotes that turn into orders on their own
“With our old platform we increasingly ran into limitations. Product management was complex, customisation was difficult, and our showroom was separate from the online experience. Thanks to Afosto, we now have one futureproof platform where webshop, configurator, quotations and showroom come seamlessly together. That gives us the scalability and flexibility to grow further across multiple countries.”
FAQ
Frequently asked questions about the quotation tool
What is the difference from a regular webshop checkout?
A checkout assumes you pay right away. A quote flow turns it around: first a proposal with the right prices and arrangements, then an order and a payment. In Afosto both flows are part of the same order system, so you choose per sale what fits.
Does an accepted quote automatically become an order?
Yes. In Afosto a quote is a draft order. On acceptance you open the order and it follows the same route as any other order: stock allocation, picking lists in the warehouse and invoicing. Nothing has to be retyped.
Can we agree on deposits or payment terms?
Yes. You record payment arrangements on the order: a deposit as a percentage or a fixed amount, payment on account or multiple instalments. You can also save those arrangements as a template and reuse them for regular customers.
Does this work for B2B too?
Exactly. B2B sales often run on quotes, customer-specific prices and payment on account. Price rules per customer or customer group are calculated automatically in the proposal, and the payment arrangements handle the rest.
Can we connect our own front end or configurator?
Yes. Afosto is headless: you build your own form, portal or configurator and create orders through GraphQL or REST. Azalp lets customers configure a garden house in seven steps and DiamondsByMe built a full jewellery webshop on it.
How DiamondsByMe built its own ordering experience on the API
“With over 1 million product variations, real-time gold and diamond pricing, and seamless international checkout functionality, DiamondsByMe is a premier example of what can be achieved with Afosto's advanced e-commerce solutions.”
Want to see how this works for your process?
Book a demo and bring your own quoting process along. Then we will walk through together what the intake, the payment arrangements and the flow into your warehouse would look like.